Calibration software for small shops
Give the whole team one current register, due-date reminders that run without manual checks, and the history behind every gauge, without paying per user.
The short version
A small shop can benefit from calibration software as soon as due dates should trigger reminders without someone opening a file, several people need one current register, calibration history must stay with each gauge, or the process has to survive a handover. The Free plan covers up to 30 gauges with unlimited users, and the first paid plan is $49 per month billed annually for up to 150. Instrument count alone does not decide the value. Start when unattended reminders, shared access, linked evidence or a handover-ready history removes work or risk for the team. Details checked 19 August 2026.
Does software remove work or risk today?
Look at how your shop works to decide whether a shared system has value.
Has a due date been missed because nobody opened the file?
A spreadsheet warns nobody. If the answer is yes, the core mechanism has already failed once, and the audit finding is a matter of timing. This is the strongest single signal to move.
Does more than one person need the register?
Shared files fork. Two copies of the truth on two laptops is how instruments disappear from tracking. Software with unlimited users keeps one register everyone reads, including on the Free plan.
Can you show history, not just current state?
Auditors ask what the gauge read at its last calibration and what you did when one failed. A sheet holds a date; a record system holds as-found and as-left results, certificates and the trail of changes.
Would the register survive the owner leaving?
The commonest calibration crisis in a small shop is inheritance: the person who kept the sheet is gone and the audit is already booked. A register with its history and settings in one shared place survives the handover.
Put the current process to the same test
List the due dates, history records and certificates the team has to maintain today. The free template gives you a clean inventory, and the Free plan adds reminders, shared access and linked evidence without a card or an expiry.
Free calibration log templateThe free plan is the small-shop plan
Free covers 30 gauges with unlimited users, certificate branding, Excel import and the interval library included. It is not a trial and it does not expire. A shop with two dozen instruments can run its whole program on it and never pay.
See what every plan includesThe step after Free is sized for small shops too
Starter covers 150 gauges at $49 per month billed annually, which lands where small shops actually buy. Per gauge, never per seat: the price follows your instrument count, not your headcount. No hidden fees. Ever.
The spreadsheet you keep today becomes the import file
When a shared system becomes useful, upload the sheet as it is. The mapper reads your column headers, you confirm the mapping, and past calibrations import as history. Nothing you maintain in the meantime is wasted work.
Product scope
- Built for small quality teams that manage their own gauges and need reminders, shared records, certificates and audit evidence without per-seat pricing.
- Free covers 30 gauges with unlimited users, import, certificate branding and the interval library; Starter covers 150.
- Runs as EU-hosted cloud software with full export on every plan, so the same register can grow with the shop.
See the evidence Gaugelog produces
Open the calibration certificate and audit pack Gaugelog produces before you create an account. Both samples are generated by the product from clearly fictional data.
Weighing it against another tool?
The GageList comparison covers free tiers, spreadsheet migration, reminder schedules, mobile work and security evidence with dated sources.
A GageList alternative with flexible spreadsheet importRelated software pages
Calibration management software
Keep the full calibration record chain in one shared system: instrument status, due dates, completed work, certificates, exceptions and audit evidence.
Calibration tracking software
Track every gauge, its due date and its history in one register. Use it as calibration log software that also sends escalating reminders and keeps the evidence behind every row ready to export.
Gauge tracking software
One register that answers the shop-floor question: where is this gauge, is it safe to use, and when is it due? Unlimited users on every plan, so the person asking can look it up.
Questions, straight answers
Is there a minimum instrument count before software makes sense?
No. Instrument count alone does not tell you whether software will remove useful work or reduce risk. Look at the operating signals instead: missed or manually maintained reminders, multiple people needing the register, slow evidence retrieval, weak change history, or a process that depends on one person.
Is the free plan really free?
Yes. 30 gauges, unlimited users, import, certificates with your logo and the interval library, with no card and no expiry. You upgrade only when your register outgrows the cap; nothing converts on its own.
What does the first paid plan cost?
$49 per month billed annually, or $59 month to month, for up to 150 gauges. Unlimited users on every plan. No one pays to look.
We are two people and forty instruments. What should we do?
Use the free template to inventory the gauges, then import it into Starter for unattended reminders, shared access, linked records and certificates. Pricing follows gauge count, never headcount.
What happens when we outgrow the free plan?
You move up one step, and the price follows gauge count only: your register, records and settings carry over unchanged. Cancel anytime, export everything.